CFR is proud to act as the collaborative applicant for the Marietta/Cobb Continuum of Care. With local nonprofits working together, we can move toward a realistic vision of ending homelessness in our area.
GA-506 MARIETTA/COBB CONTINUUM OF CARE
The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act), enacted into law on May 20, 2009, consolidates three of the separate homeless assistance programs administered by HUD under the McKinney-Vento Homeless Assistance Act into a single grant program, and revises the Emergency Shelter Grants program and renames it the Emergency Solutions Grants program. The HEARTH Act also codifies in law the Continuum of Care planning process, a longstanding part of HUD’s application process to assist homeless persons by providing greater coordination in responding to their needs.
The purpose of the Continuum of Care (CoC) program is to promote communitywide commitment to the goal of ending homelessness; provide funding for efforts by nonprofit providers, and State and local governments to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness; promote access to and effective utilization of mainstream programs by homeless individuals and families; and optimize self-sufficiency among individuals and families experiencing homelessness. Local continuums of care, which are geographically based groups of representatives that carry out the planning responsibilities of the Continuum of Care program, as set out in the HEARTH regulations. These representatives come from organizations that provide services to the homeless, or represent the interests of the homeless or formerly homeless. A Continuum of Care then designates certain ‘‘applicants’’ as the entities responsible for carrying out the projects that the Continuum has identified through its planning responsibilities.
The CoC program includes transitional housing, permanent supportive housing for disabled persons, permanent housing, supportive services, and Homeless Management Information Systems (HMIS).
A Continuum of Care also designates one particular applicant to be a ‘‘collaborative applicant.’’ The collaborative applicant is the only entity that can apply for a grant from HUD on behalf of the Continuum that the collaborative applicant represents. The GA-506 Marietta/Cobb Continuum of Care serves homeless individuals and families throughout Cobb County and its municipalities. The Collaborative Applicant appointed by the CoC Board is The Center for Family Resources.
GA-506 Marietta/Cobb Continuum of Care
Each year the U.S. Department of Housing and Urban Development (HUD) provides federal resources for homeless services through its Continuum of Care (CoC) Program. The CoC Program (24 CFR part 578) is designed to promote a community-wide commitment to the goal of ending homelessness; to provide funding for efforts by nonprofit providers, States, and local governments to quickly re-house homeless individuals, families, persons fleeing domestic violence, and youth while minimizing the trauma and dislocation caused by homelessness; to promote access to and effective utilization of mainstream programs by the homeless; and to optimize self-sufficiency among those experiencing homelessness. CoC funds may be used for projects under five program components: Permanent Housing (including rapid rehousing and permanent supportive housing); Transitional Housing; Supportive Services Only; and HMIS.
Application for funding is made through the Continuum which completes an annual application on behalf of all the projects in the community. The Center for Family Resources serves as the Collaborative Applicant for the GA-506 Marietta/Cobb CoC and prepares the consolidated application. HUD requires project applications submitted to the CoC for inclusion as part of the CoC Consolidated Application must be reviewed and either accepted and ranked or rejected by the CoC.
During the 2017 competition, new projects may only be created through reallocation of existing projects or through the permanent housing bonus. The CoC has not determined at this time if any projects will be reallocated in whole or part. New projects may be created through the permanent housing bonus for projects that meet the requirements of Dedicated PLUS as defined in Section III.A.3.d. of the NOFA or new permanent supportive housing projects where 100 percent of the beds are dedicated to chronic homelessness; new rapid rehousing projects that will serve homeless individuals, families, or youth; or Joint TH and PH-RRH component projects as defined in Section III.A.3.h of the NOFA.
It is extremely important that applicants be familiar with HUD’s CoC grant requirements, the CoC Program Interim Rule, and the Administration’s goals articulated in Opening Doors: Federal Strategic Plan to Prevent and End Homelessness. The NOFA and further information about the 2017 Competition can be found at www.hudexchange.info.
If you are interested in applying for a permanent housing project through the CoC competition, please contact Carolyn Bridges at firstname.lastname@example.org to obtain a Letter of Intent form. LOI’s will be due to the CoC by Friday, August 11, 2017 at 5:00pm.
GA-506 Marietta/Cobb CoC
Rating and Ranking Process
CoC’s ARD: $2,079,724
CoC’s FPRN: $2,576,314
The HUD CoC NOFA requires that each CoC conduct a transparent and objective process to review and rank all applications for renewal of existing projects and creation of new projects.
To ensure that CoCs have the opportunity to prioritize their projects locally in the event that HUD is not able to fund all renewals, HUD requires that CoCs rank projects in 2 tiers. The tiers are financial thresholds.
Tier 1 is equal to the greater of the combined amount of Annual Renewal Amount (ARA) for all permanent housing and HMIS projects eligible for renewal up to $1,000,000 or 94% of the CoC’s FY 2017 Annual Renewal Demand (ARD), as described in Section III.A.3.a. of the NOFA. The FY 2017 “CoC Program Competition Funds Available” page on the HUD Exchange lists GA-506, Marietta/Cobb CoC funding as:
CoC Number and Name
ARD at 94
GA-506 Marietta/Cobb CoC
Tier 2 is the difference between Tier 1 and the CoC’s ARD ($124,783) plus any amount available for the permanent housing bonus ($154,579) as described in Section III.A.3.j. of the NOFA, or $279,362.
Creation of New Projects
CoCs may create new projects by making funds available through reallocation or by using amounts available through the permanent housing bonus.
New projects may be created through the reallocation process for the following types of projects:
- Permanent supportive housing projects that meet the requirements of DedicatedPLUS as defined in Section III.A.3.d. of the NOFA or new permanent supportive housing projects where 100% of the beds are dedicated to chronic homelessness.
- Rapid Rehousing projects that will serve homeless individuals and families, including unaccompanied youth, who meet the following criteria:
- Residing in a place not meant for human habitation;
- Residing in an emergency shelter;
- Persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations;
- Residing in a transitional housing project that was eliminated in the FY 2017 CoC Program Competition;
- Residing in a transitional housing funded by a Joint TH and PH-RRH component project, or
- Receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA’s homeless assistance system.
- Joint TH and PH-RRH component projects as defined in Section III.A.3.h. of the NOFA to better serve homeless individuals and families, including individuals or families fleeing or attempting to flee domestic violence.
- New dedicated Homeless Management Information System (HMIS) project for the costs at 24 CFR 578.37(a)(2) that can only be carried out by the HMIS Lead, which is the recipient or subrecipient of an HMIS grant, and that is listed on the HMIS Lead form in the CoC Applicant Profile in 3-snaps.
- New supportive services only project to develop or operate a new centralized or coordinated assessment system.
CoCs may only reallocate eligible renewal projects that have previously been renewed under the CoC Program or projects funded under the Supportive Housing Program (SHP) or Shelter Plus Care (S+C) Program that are eligible for first-time renewal in the FY 2017 CoC Program Competition.
New projects may be created through the permanent housing bonus for up to 6% of the CoC’s FPRN for the following types of projects:
1. New permanent supportive housing projects that meet the requirements of DedicatedPLUS as defined in Section III.A.3.d. of this NOFA or new permanent supportive housing projects where 100 percent of the beds are dedicated to chronic homelessness.
2. New rapid rehousing projects that will serve homeless individuals and families, including unaccompanied youth, who meet the following criteria:
(a) residing in a place not meant for human habitation;
(b) residing in an emergency shelter;
(c) persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations;
(d) residing in a transitional housing project that was eliminated in the FY 2017 CoC Program Competition;
(e) residing in transitional housing funded by a Joint TH and PH-RRH component project (see Section III.A.3.h. of this NOFA); or
(f) receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA's homeless assistance system.
4. Use a Housing First approach. Housing First prioritizes rapid placement and stabilization in permanent housing and does not have service participation requirements or preconditions. CoC Program funded projects should help individuals and families move quickly into permanent housing, and the CoC should measure and help projects reduce the length of time people experience homelessness. Additionally, CoCs should engage landlords and property owners, remove barriers to entry, and adopt client-centered service methods.
Marietta/Cobb CoC Policies:
The Marietta/Cobb CoC will invite submissions for new and renewal projects, including from applicants not currently funded by HUD.
The CoC will publish an open competition for Permanent Housing Bonus projects and new projects created through reallocation through the Cobb Collaborative listserv. Organizations will be required to submit a Letter of Intent (LOI) outlining the proposed project and organizational information to determine that applicants have satisfactory capacity to meet HUD threshold requirements. LOI’s will be due by close of business on August 11, 2017. Proposed projects will be rated on capacity to meet threshold requirements and other factors including:
- Experience of the organization in utilizing federal funds and performing the activities proposed
- Basic organization and management structure of the organization, including evidence of internal and external coordination and an adequate financial accounting system
- Cost effectiveness of housing and services to be provided
- Total of non-HUD resources to be used to implement the project (both match and leveraging)
- Organization’s involvement in the Marietta/Cobb Continuum of Care
- Organization’s level of experience in HMIS
Organizations submitting LOIs will be notified by August 18, 2017 if they have met threshold requirements.
If no Letters of Intent are received and funds are available from reallocation, the Board of Directors will choose the new project type based on the needs of the CoC and designate an appropriate, qualified applicant.
All projects will be due in e-snaps by August 28, 2017. The CoC will conduct a review and ranking following procedures approved by the CoC Board of Directors. A panel composed of the non-conflicted members of the CoC Board of Directors will review and make rating and ranking recommendations in accordance with HUD and Cobb guidelines.
Project Ranking Policy
In developing our local policy governing project ranking, re-allocation, and tiers, the Marietta/Cobb CoC’s objectives are to:
- Comply with all HUD requirements
- Preserve funding for high performing projects
- Shift investments from lower performing projects to new projects that help advance the goal of reducing homelessness
Projects (except HMIS) will be scored using a scoring system based on HUD-established performance measures and ranking criteria. A total of 87 points will be available:
- Expenditures – 8 points available. Projects that expended all funds awarded during the most recently completed operating year (year that ended at least 90 days prior to scoring).
- Bed or Unit Utilization – 8 points available. Utilization rates will be based on the average of the four PIT dates during the last operating year. For family projects that use household units rather than congregate housing, unit utilization rather than bed utilization will be used. Rapid Rehousing projects will not be scored as these projects do not have a designated number of beds or units.
- Permanent Housing Placement or Retention – 10 points available. Permanent Supportive Housing projects will be scored on the percent of persons who remained in project as of end of the operating year or exited to permanent housing destination during the year; Rapid Rehousing projects will be scored on the percent of persons who exited to permanent housing destinations during the operating year. Transitional Housing projects will be scored on percent of persons who exited to permanent housing destinations during the operating year.
- Income – 10 points available. Permanent Housing projects will be scored on the percent of persons age 18+ who maintained or increased total income from all sources as of the end of the operating year (using annual assessment) or at program exit. Transitional Housing projects will be scored on the percent of persons age 18+ who increased total income from all sources as of the end of the operating year (using annual assessment) or at program exit.
- Average Length of Time Homeless – 8 points available. Rapid Rehousing projects will be scored on the average number of days participants spend from project entry to residential move-in date. Transitional Housing projects will be scored on the average number of days participants stay in the project. Permanent Supportive Housing projects will not be scored for this measure.
- Returns to Homelessness
- 5 points available. Projects will be scored on the percent of clients who exited to permanent housing destinations and didn’t return to homelessness in Cobb within 1-179 days (exits between 1/1/16-12/31/16, returns between 1/1/16 and 6/28/17; SPM2 run dates 1/1/18-12/31/18.) For exits from a DV project recorded in a comparable database, only a subsequent entry into another DV project in that same database will be considered a return to homelessness. PSH projects with no exits in this date range will get full points.
- 5 points available. Projects will be scored on the percent of clients who exited to permanent housing destinations and didn’t return to homelessness in Cobb within 180-365 days (exits between 1/1/16-6/30/16, returns between 1/1/16 and 12/26/16; SPM2 run dates 1/1/18-6/30/18) For exits from a DV project recorded in a comparable database, only a subsequent entry into another DV project in that same database will be considered a return to homelessness. PSH projects with no exits in this date range will get full points.
- Application Review
- 8 points available. Projects will be scored on whether they serve at least one specialized population (e.g., low/no income, substance abuse, DV, chronic homeless, persons with disabilities, families with children).
- 8 points available. Projects will be scored on whether they quickly move participants into permanent housing. Transitional Housing projects will not be scored for this measure.
- Low Barrier Project: 5 points available. Projects will be scored on whether they meet low barrier criteria (ensure that participants are not screened out on any of the following: having little/too little income, active or history of substance abuse, having a criminal record with exceptions for state-mandated restrictions, history of victimization).
- No Service Participation Project: 5 points available. Projects will be scored on whether participants are not terminated for any of the following: failure to participate in supportive services, failure to make progress on service plan, loss of income or failure to improve income, any other activity not covered in lease agreement typically found in the project’s geographic area.
- Housing First Project: 5 points available. Projects will be scored on whether they meet the housing first criteria (move participants quickly to permanent housing, are low barrier, and do not have service participation requirements).
- 5 points available if the organization participates in Coordinated Entry Planning
- 5 points available if the organization submitted its APR for the last completed operating year on time
Projects will be ranked and placed in Tier 1 or Tier 2 according to their scores, except for projects placed in Hold Harmless status for the FY17 competition:
- Some renewing permanent housing projects will not have an APR because they have not completed their first operating year. These projects will receive 0 points for performance but will be in Hold Harmless status.
- Projects in Hold Harmless status will be placed at the bottom of Tier 1 but above a project that straddles Tier 1 and Tier 2. HMIS projects will be ranked at the top of the list of Hold Harmless projects. The ranking of the other Hold Harmless projects will be based on scoring from the “Application” and “Miscellaneous” portions of the scoring tool.
The non-conflicted Rating and Ranking Committee will make a recommendation for the placement of new projects in Tier 1 or Tier 2.
Renewal projects with a combined score of less than 65 points will be recommended to the CoC Board for either identification of technical assistance needed to address deficiencies, probation, recommendation of sub-grantee status, or full or partial reallocation of funds. Review of additional documentation (e.g., ongoing monitoring reports) could be used to inform this recommendation.
The CoC will review all project applications for completeness and threshold requirements by September 6, 2017.
The Rating and Ranking Committee will meet the week of September 4, 2017 and make a recommendation for placement of projects in Tier 1 and Tier 2. The CoC will notify project applicants who submitted their project applications to the CoC by the required deadline of August 28, 2017, whether their project application(s) were accepted and ranked or rejected in writing, outside of e-snaps including the reason(s) for the rejection by September 13, 2017, 15 days before the application deadline.
The CoC Application, Rating and Ranking Process, Priority Listing, Meeting Minutes, and Attachments will be published on the Collaborative Applicant’s website and the Cobb Collaborative’s website. Community members and key stakeholders will be notified that the Application, Priority Listings, and Attachments are available for review by September 26, 2017.
Applicants placed in Tier 1 may not appeal their rank on the Project Priority List.
Applicants may appeal any of the following decisions of the CoC:
- Placement of project into Tier 2
- Reduction of renewal grant amount (i.e. renewal grant partially re-allocated to a new project)
- Elimination of renewal grant (i.e. entire grant re-allocated to a new project)
Appeals must be submitted in writing to the CoC within five business days of notification of the CoC approved Rating and Ranking List. Appeals will be heard by a panel composed of the non-conflicted members of the CoC Board plus representatives from two CoC organizations not currently serving on the Board of Directors. The appealing organization will be notified within five business days of the decision of the appeals panel.
GA-506 Marietta/Cobb Continuum of Care
Board of Directors
Bryan G. Stephens, Co-Chair
Interim Executive Director
Cobb/Douglas Community Services Board
3830 South Cobb Drive, Suite 300
Smyrna, GA 30080
Holly Tuchman, Co-Chair
48 Henderson Street
Marietta, GA 30064
Karen Carter, Secretary
995 Roswell Street, Suite 100
Marietta, GA 30060
The Center for Family Resources
995 Roswell St., Suite 100
Marietta, GA 30060
Carolyn Bridges, Ex-officio
Chief Operating Officer for Programs
The Center for Family Resources
995 Roswell Street, Suite 100
Marietta, GA 30060
P.O. Box 93
Marietta, GA 30061
Executive Vice President
1407 Cobb Parkway
Marietta, GA 30062
Judge Reuben Green
Cobb Superior Court
70 Haynes Street
Marietta, GA 30090
Director of Operations
Marietta Housing Authority
95 Cole Street
Marietta, GA 30060
2470 Windy Hill Rd., Ste. 105
Marietta, GA 30067
Deputy Director – Service Delivery
Programs of Travelers Aid of Metro Atlanta
34 Peachtree Street NW, Suite 700
Atlanta, GA 30303
404-817-7070 X 144 phone
Marketing & Communications Manager
NW Metro Atlanta Habitat for Humanity
1625 Spring Road, SE
Smyrna, GA 30080
Business Office Associate
2901 Tree Terrace Parkway
Austell, Georgia 30168
From the beginning, CFR has been committed to collaboration and community partnership. We are proud to have played a part in the start up of many organizations who now have their own nonprofit status. These include:
• COBB COLLABORATIVE
• COBB WORKS
• COBB HUMAN SERVICES COALITION
• WINTER SHELTER
• THE EXTENSION
• COBB CHRISTMAS
• COBB CARE
• THE EDGE CONNECTION
The Center for Family Resources is a proud community partner of the following organizations: